Legal Financial Tracking

Bay's LEGATRAK Financial Tracking System has been designed in conjunction with government legal units to further manage the processes and activities associated with their job function and to simplify their management reporting obligations.

LEGATRAK builds on the proven legal support tools already available within Bay's case management systems.

Bay's case management systems (CIRAM) provide support for cases that are to have legal action undertaken - prosecution or appeal phases. In the base CIRAM product this support consists of legal requests to the legal unit for case review and support brief production and court mentions and hearings.

Within LEGATRAK new roles are available matching the standard operational roles found in government legal services groups. A standard workflow process is delivered to manage the legal matters and cases managed by a legal services unit. Flexible administration functions allow Funds and Ledger Codes to be established, to be used to record payments and invoices managed by the unit.

A series of reports support the business need to deliver accurate and immediate operational and management reporting.

LEGATRAK can operate as a stand-alone system, servicing the legal department within your organisation, or can be integrated to a CIRAM system to provide more comprehensive case management.

You will benefit from LEGATRAK if:

• You are having difficulty managing and tracking work allocated to external legal firms or legal counsel.
• You have an obligation to track overall time and costs against legal fund accounts.
• Your internal work practice is not transparent.
• Timeframes for brief review and court brief production are not being met.

LEGATRAK provides any organisation with a flexible administrable application by which they can manage financial fund data and track legal services case information all in one central location. It also provides organisations using CIRAM with the ability to more broadly manage their case information through legal processing.

What does it do?

• Supports specific roles of legal practice manager, director, lawyer and legal administration officer 
  • Work scheduling is monitored and tracked
• Individual, at a glance work lists for each officer show tracking and status details of all work queues relevant to the users' role or roles. 
  • External tasking is monitored and visible
• Simple Workflow to support internally generated tracked matters or matters referred by the investigation team. 
  • Introduce guided work practice and monitoring slowly
• Administer and manage external service providers 
  • More accurate and current fund management
• Administer and manage payments and invoices associated with consolidated legal funds 
  • Access to change logs, document attachment handling, time and cost recording and other case information.
• Integrates to CIRAM case management system 
  • Consistent user experience for users accessing both systems
• Over twenty operational and management reports 
  • Ability to extract reporting information over a large number of data points
• Rich Searching facility 
  • Simple and familiar experience when finding cases or case information